How to register as a vendor

Start at myzealhoa.com/vendor/register. Working for one association? Open that association's page on myzealhoa.com, then Vendors, and register from there.

1. Sign in with your business email

Enter your business email and click Email me a code. Type the 6-digit code from the email. The code expires in 10 minutes.

Your answers are saved as you go. To finish later, come back within 7 days with the same email and a new code.

2. Business

Enter your business name (as the IRS has it), the DBA if you use one, your tax ID, mailing address and phone, and your name and role. We check the address with the U.S. Postal Service and suggest a correction if it does not match.

3. Payment

• Payment terms: Net 15, 30, 45 or 60, counted from the invoice date.
• Payment method:
  • ACH: connect your bank through Plaid, or enter the routing and account numbers. We confirm the account with the bank network. If your bank is not in the instant network, upload a voided check or bank letter, or verify with two small deposits. See How you get paid.
  • Check: we mail checks to your mailing address.
  • Credit card: only if your company adds no fee for card payments. Tell us how we pay: a payment link on each invoice, your website, or a card kept on file.

4. Documents

• W-9: upload a signed W-9 (PDF), or choose Fill out and sign online. Online, we fill the IRS form with your business details. You choose your tax classification, confirm the certification, and adopt a signature (pick a style or draw it). You can view and download the signed form.
• Insurance: upload your certificate of insurance (PDF). We read it and fill in the policy details for you to check. Add a policy coverage for each coverage on the certificate.

5. Review and submit

Check your answers. Confirm the invoicing rules and that you have not started and will not start any work before approval. Click Submit registration.

What happens next

You get an email with your reference number. Our accounting team reviews your registration and emails you when your business is an approved vendor. Questions: accounting@myzealhoa.com.