What we require from vendors

To work for an association managed by Zeal Community, your business must be an approved vendor. You become one by registering online. Registering is free and takes about 10 minutes.

What you need

• Your tax ID (EIN, or SSN for a sole proprietor) and a W-9. You can sign the W-9 online while you register, or upload a signed W-9 as a PDF.
• A certificate of insurance (PDF) with the right additional insured and certificate holder. See what the certificate must show.
  • General liability. Add workers' compensation, commercial auto, umbrella or professional liability when your work needs them.
• How you want to be paid: ACH (direct deposit), check, or credit card. For ACH, have your bank's routing and account numbers ready.
• A business email you can check. We send a 6-digit code to it, and every update about your registration goes there.

Rules that apply to every vendor

• No work before approval. Registering is not approval. Do not start any work until we email you that your business is an approved vendor.
• Invoices go to the association's accounting email, once, the same day you issue them. See How to send invoices.
• No card fees. If you choose credit card, your company must not add any fee or percentage for card payments. Associations do not pay card fees.
• Keep your documents current. When your insurance renews, your W-9 changes, or your bank account changes, send us an information update.

Working for one association

Each association we manage has its own vendor page on myzealhoa.com. Search the association, then open Vendors. Registering from that page names the association on your forms.

Questions

Email accounting@myzealhoa.com.