Vendor registration
For The Willows
Before you start, have these ready
- Your tax ID (EIN or SSN). You sign your W-9 here, or upload a signed PDF.
- Your bank's routing and account numbers, if you want to be paid by ACH. They are on a check or in your online banking.
- A certificate of insurance (PDF) that names The Willows Homeowners Association, Inc. as additional insured, if you work on the property.
It takes about 10 minutes. Your answers are saved as you go, and you can come back within 7 days.
Start with your business email
We'll email you a 6-digit code. Use the same email to come back and finish later.
Check your email
Enter the 6-digit code we sent to . It expires in 10 minutes.
Business information
Use your legal business name exactly as it appears on your W-9 and on your bank account.
Business
Verified. To use another email, sign out and start again.
Contact person
Who we reach about invoices and payments.
How you get paid
Do not choose credit card if your company adds any fee for card payments. Associations do not pay card fees.
Credit card can't be used without this confirmation. Choose ACH or check instead if your company charges card fees.
Verify your bank account
Enter the account where you want to be paid. We check with the bank network that the account is open and that it belongs to the holder you name. Nothing is deposited.
Sign in to your bank through Plaid. We confirm the account can receive ACH and that it belongs to . Zeal never sees your bank password.
123456789 = open account (a person: owner matches) · 123456788 = a person whose name does not match · 123456787 = closed · account number ending 33 = high risk. Business holders get no owner data in sandbox (accepted, best effort).
user_good / pass_good.
Bank account verified
On file. Enter it again only to change it.
The bank needs this to pay a personal account. We store it encrypted and use it only to set up your payments.
We could not confirm this account with the bank network
Your bank is not in the instant network, so confirm the account one of these two ways.
Upload a voided check or bank letter
Done right away. Our team checks it before your first payment.
Verify with two small deposits
We send two deposits under $1 to this account. They arrive in 1 to 5 business days, and we email you. Then you enter the amounts here.
We could not verify that account for ACH
You can try another account, or finish with check. Our team will review it and can switch you to ACH later.
Enter the account details instead. We check with the bank network that the account is open and belongs to the holder you name. Nothing is deposited.
Needed to confirm a personal account. Stored encrypted.
Find both numbers at the bottom of a check, or in your online banking.
Documents
W-9
Insurance (optional)
Ask your insurance agent for a certificate that shows:
Additional insured
Certificate holder
We read each certificate when you upload it and fill in the policy details for you to check. Your W-9 is checked the same way.
One certificate can list several coverages; we add a policy coverage for each one we find.
Policy coverage
Review and submit
Sending invoices
Every invoice must have:
If an invoice reaches us after the day it is issued, or never reaches us, these terms are not guaranteed: we need at least 15 days from receiving an invoice to verify and pay it.
Before you start work
Registering is not approval. Wait until we confirm your business is an approved vendor.